Placement Tracking: Why Staffing Agencies Need Candidate Movement Logs

Candidate movement must be visible.

If a candidate is screened, submitted, interviewed, offered, scheduled, started, replaced, or ended, the team needs to see it.

Submission notes protect everyone.

A submission should explain why the candidate fits, availability, pay alignment, risks, commute, and next action.

Start confirmation is critical.

Many failures happen between offer and first day. Confirm location, schedule, supervisor, dress code, and arrival expectations.

Replacements should not be emotional.

When replacement is needed, document the reason, client feedback, agreement terms, and updated role requirements.

Outcome data improves sourcing.

Every start, no-show, rejection, and failure should improve future screening and job-order quality.

The tracker becomes proof.

Over time, placement logs become operational proof: starts, fills, retention, client feedback, and cycle times.